core-concepts
What is the difference between apostille and authentication?
Both are legalisation outcomes. Apostille is commonly used where the receiving side recognises the Hague Apostille Convention, while authentication is more commonly used where the receiving side does not use that route.
Detailed answer
The practical distinction is route-based, not branding-based. An apostille and an authentication both confirm the authenticity of the signature, seal, or stamp being legalised. They do not certify the underlying facts in the document. The receiving authority, employer, institution, embassy, or government office usually decides which route they require, so the safest working position is to treat the route as subject to review rather than assumed from the country name alone.
Common risks
- Assuming the country name alone is enough to determine the route.
- Treating apostille as proof that the document contents are true.
- Ignoring a receiving authority instruction that uses different route wording.
What we usually need
- Issuing country and destination country.
- Document type and whether it is a public document, private signed document, or copy-based file.
- Any wording from the receiving authority that mentions apostille, authentication, attestation, or legalisation.
Implementation note
Use this when customers treat apostille and authentication as interchangeable labels. Always tie the answer back to the receiving authority and route review.
Compliance note
EGS is an independent administrative intermediary only. EGS is not a law firm, not a public notary, and not a government authority. Route suitability and document acceptance remain subject to review and to the receiving authority’s own requirements.